Which of the following is the BEST course of action for the firm to take in this situation?

A firm hires a contractor to build a new warehouse. During construction, the firm decides it wants to modify the contract to add an office area to the facility.

Which of the following is the BEST course of action for the firm to take in this situation?
A . Verbally notify the contractor of the changes, negotiate the costs, and instruct the contractor to proceed with the change and write the change order at the time of project completion
B . Develop a written description of the changes, and negotiate a written change order that minimizes the cost impact while work continues on the warehouse
C . Stop construction on the warehouse and negotiate the change order with the contractor before resuming work
D . Advise the contractor on how much the firm has available to build the new office area, and write a change order based on the final amount of the revisions

View Answer

Answer: B

Explanation:

The best course of action is to develop a written description of the desired changes and negotiate a written change order. This approach ensures that all modifications are documented and agreed upon, minimizing misunderstandings and legal issues. It allows construction to continue without significant delays, managing costs effectively.

Reference: Best practices in project management recommend formalizing changes through written agreements to maintain clarity and accountability.