To which files can the users apply Retention1?

HOTSPOT

You have a Microsoft 365 E5 tenant that contains two users named User1 and User2 and a Microsoft SharePoint Online site named Site1 as shown in

For Site1, the users are assigned the roles shown in the following table.

You publish a retention label named Retention1 to Site1.

To which files can the users apply Retention1? To answer, select the appropriate options in the answer area. NOTE: Each correct selection is worth one point.

View Answer

Answer:

Explanation:

For User 1:

C. File1.docx, File2.docx, and File3.docx

For User 2:

B. File1.docx and File2.docx only

According to the article “Use retention labels to manage SharePoint document lifecycle”1, retention labels can be applied to all files in all document libraries, and all files at the root level that aren’t in a folder 1. The article “Learn about retention for SharePoint and OneDrive” 2 also confirms that all files stored in SharePoint or OneDrive sites can be retained by applying a retention label 2. Therefore, User 1, who has the Full Control permission level for Site1, can apply Retention1 to all three files in Site1.

However, User 2, who has the Read permission level for Site1, cannot apply Retention1 to File3.docx because it is located in a folder. According to the article “Learn about retention policies & labels to retain or delete” 3, users need at least Edit permissions on a SharePoint site or OneDrive account to apply a retention label manually 3. The Read permission level does not include Edit permissions. Therefore, User 2 can only apply Retention1 to File1.docx and File2.docx, which are at the root level of Site1.