An IT department needs to see the Group and Portfolio of each of its projects for reporting purposes. In which project area does this information reside?
- A . Queue Details
- B . Project Details
- C . Metrics
B.
Explanation:
Adobe Workfront, information about the Group and Portfolio assigned to a project is stored in the "Project Details" section. This section contains the overall information regarding a project, such as the Portfolio it belongs to and the Group responsible for it. The "Queue Details" section pertains to request queues, while "Metrics" generally involves the measurement and tracking of key performance indicators but not specific data like Group and Portfolio.
The second task in a project should be completed within 48 hours and needs to begin 5 business days after the first task is completed.
Which task settings should be configured to meet these requirements?
- A . The task Duration should be set to 2 days. A predecessor with a Finish-Start Dependency Type should be added to the second task with a lag of 5 days.
- B . Planned Hours should be set to 48 hours. A predecessor with a Finish-Start Dependency Type should be added to the first task with a lag of 5 days.
- C . The task Duration should be set to 48 hours. A predecessor with a Start-Finish Dependency Type should be added to the second task with a lag of 5 days.
A
Explanation:
In Adobe Workfront, to configure tasks according to the requirement of the second task beginning 5 business days after the first task, you need to set the appropriate "Duration" and use "Finish-Start" dependencies. The task’s duration is key to determining the time allowed for its completion. The "Finish-Start" dependency ensures that the second task begins only after the first is finished, and a lag can be set to introduce a delay, such as 5 business days. Setting a "Finish-Start" dependency with a lag allows for proper scheduling of tasks in sequence without overlapping.
What item, when shared with a user, can never give that user inherited permission to a project?
- A . Portfolio
- B . Task
- C . Report
C
Explanation:
Adobe Workfront, permissions can be inherited through various objects like projects, portfolios, or tasks when shared with users. However, when sharing a report, the permissions do not cascade to related items like projects or tasks within that report. This is because reports are generated views and do not directly control object-level permissions. A report can be shared to allow a user to see data within the report, but it will not grant them inherited permissions to the underlying projects or tasks displayed in that report.
What parent object can have child objects?
- A . Issue
- B . Project
- C . Portfolio
C
Explanation:
In Workfront, a "Portfolio" is a parent object that can contain multiple programs and projects. Each Portfolio can have a hierarchy of child objects such as programs, which further break down into projects. A project, while it contains tasks and issues, is considered a child within the larger hierarchy of a portfolio. Issues, on the other hand, are typically linked to tasks or projects but are not used as parent objects. This hierarchy enables Workfront users to organize and manage their work across various levels.
Two team members are assigned to a task that is expected to start this Tuesday based on the predecessor and the task constraint, but the Planned Start Date is showing as this Friday.
Why may this be the case?
- A . The primary task owner has time off logged in Workfront.
- B . The team needs to review the task before confirming the start date.
- C . The task duration and planned hours are set to begin on Friday.
C
Explanation:
In Workfront, tasks are governed by several factors such as task duration, planned hours, and predecessors. In this case, the most likely reason for the task starting later than expected is due to the task’s duration and planned hours being configured to start on Friday. Even though the predecessor may suggest an earlier start, task settings such as constraints and assigned hours can override the default scheduling. Additionally, task constraints, like "Fixed Start" or "Fixed Finish," can influence when tasks appear on the schedule.
A project manager has set up and launched a new project for an annual marketing campaign. Where can the project team locate their work requests?
- A . Email, Workfront Home, Project tasks list
- B . Email, Automatic Reminders, Workfront Home
- C . Event Notifications, Approval processes, Email
A
Explanation:
Workfront provides multiple ways for team members to track and locate their assigned work. The primary tools include the Workfront Home area, which centralizes all work items assigned to a user, and email notifications that can alert users to new assignments or updates. Additionally, users can view specific tasks in the Project tasks list. Workfront Home is a key component for workers as it consolidates all active assignments and updates in a single view.
A project manager is assigned to a new Workfront request. The requestor has asked that three team members receive notifications when any updates are posted to the request.
How should the project manager keep these team members apprised of updates?
- A . Subscribe the team members to the request.
- B . Ask the team members to add the request to their favorites.
- C . Make the team members all primary contacts on the request.
A
Explanation:
In Adobe Workfront, team members can be subscribed to a request so that they receive updates whenever changes or comments are made. This ensures they stay informed of any progress or issues. Adding a request to favorites only bookmarks it for easy access, but does not trigger automatic notifications. Making multiple primary contacts is not an efficient way to handle notifications.
A system administrator has created a Marketing Request Queue that routes to the marketing team. This team needs to manage various incoming requests from the organization through emails, instant messaging, and conversations. Team members receive request notifications in their emails but are still having difficulties monitoring and prioritizing incoming requests.
Which reports would be helpful to have on a dashboard for the marketing team to manage incoming work requests?
- A . Four reports showing the entry date of each request, i.e., one that shows requests in a New status, one that shows requests in an In Progress status, a third report that shows recently completed requests, and a fourth report that shows the schedule assigned to each team member.
- B . Two reports showing the priority and actual completion date of each request, i.e., one that shows active requests and another that shows recently completed requests.
- C . Three reports showing the priority and entry date of each request, i.e., one that shows requests in a New status, one that shows requests in an In Progress status, and one that shows recently completed requests.
C
Explanation:
To help the marketing team manage incoming work requests, the most effective reports would focus on the priority and entry date of requests. These reports would allow the team to quickly view what requests are new, in progress, or completed, enabling them to prioritize work accordingly. A report that tracks the "entry date" helps in monitoring how long a request has been waiting, while status-based reports help in identifying the current stage of each request.
How is the primary assignee of a task determined?
- A . By the user on a task that has a primary job role.
- B . By the Home Team assigned to a task.
- C . By the user that is assigned first to a task.
C
Explanation:
In Adobe Workfront, when multiple users are assigned to a task, the system designates the user who was assigned first as the primary assignee. This is the user responsible for driving the task to completion, and their name will appear in the primary assignee field. This approach ensures clear
accountability within teams.
A project manager is assigned to a new Workfront request. The request specifies that the management team’s sign-off is needed before the project can begin.
What is the appropriate action for the project manager to take?
- A . Convert the issue into a project using a project template.
- B . Email the management team and request their approval.
- C . Use a customized approval process to route the issue for approval.
C
Explanation:
In Workfront, approval processes are designed to handle scenarios where certain team members must give formal approval before work can proceed. In this case, the project manager should set up a customized approval process that routes the request through the necessary stakeholders (management team) for their sign-off. This ensures proper governance and tracking.
The executive team at Company A has asked the Workfront System Administrator how they can get visibility into the health, importance, and strategic alignment of active projects across the organization so that they can quickly make data-driven business decisions.
Which report grants the executive team this visibility?
- A . A project report showing active projects grouped by portfolio showing project condition, project priority, and custom data aligning the project initiative to business goals.
- B . A portfolio report showing all projects grouped by team showing project condition, the alignment score, and custom data aligning the project initiative to business goals.
- C . A program report showing active projects grouped by department showing program health, project urgency, and custom data aligning the project initiative to business goals.
C
Explanation:
For executive-level reporting, a program report grouped by department provides a holistic view of ongoing initiatives. This includes the health of programs, urgency, and alignment with business goals. This type of report is essential for leadership teams to assess overall performance and make informed decisions that align with the company’s strategic objectives.
A project manager wants to see all of the assignees for each task in a project.
Which field should the manager reference to view all task assignees?
- A . Assigned To
- B . Assignments
- C . Assigned
B
Explanation:
In Adobe Workfront, the "Assignments" field allows a project manager to see all the users assigned to a task. This field is useful for viewing multiple assignees on a single task, as tasks can have more than one person responsible. The "Assigned To" and "Assigned" fields are often used for single-user assignments and are not as comprehensive for viewing all task assignees.
When a project owner grants Contribute access on a project to a user with the same access level as the project owner, what can that user do?
- A . Add a custom form
- B . Attach a template to the project
- C . Add tasks
A
Explanation:
In Workfront, users with "Contribute" access are typically able to modify and interact with content but are not allowed to perform higher-level administrative tasks like attaching templates or adding tasks. Adding a custom form is within the scope of what a user with Contribute access can do, as it involves adding data input fields to an existing project.
An organization has created unique data fields relevant to their projects. Starting by navigating from a project’s landing page, where is this data found?
- A . Project Details > Custom Forms
- B . Project Details > Overview
- C . Business Case > Project Info
C
Explanation:
In Workfront, custom data fields created for projects are typically found within the "Business Case" section, specifically under "Project Info." This area houses key project information and unique
custom fields that are relevant to the project’s setup. The "Project Details" section is more focused on task-related information and the overall summary of the project.
A stakeholder has identified a potential scheduling conflict on a current project. This conflict may affect the completion date by pushing it out two weeks. The stakeholder wants to document this timeline risk.
Which action should the stakeholder take to log the risk?
- A . Log a risk as part of the project business case and identify it as a "schedule" risk.
- B . Log an issue on the project and explain that the completion date is at risk.
- C . Create a task in the project and set the Planned Completion Date for 2 weeks.
A
Explanation:
In Adobe Workfront, risks associated with a project should be logged as part of the project business case. The "Risk" section within the business case allows stakeholders to document any potential threats to the project timeline, scope, or resources. Identifying this risk as a "schedule" risk helps communicate the potential delay to the project stakeholders and allows it to be tracked and mitigated effectively.
A team member has five days to complete a critical path task, and the task requires only one hour.
Today is the fourth day in the timeframe, and the team member has not yet worked on it.
What impact does this have on the project progress status?
- A . The next team member cannot start his task.
- B . No impact as the task is not overdue.
- C . The project shows an At Risk automatic condition.
C
Explanation:
In Workfront, if a task that is part of the critical path is delayed, it affects the overall project schedule. Even though the task is not overdue yet, Workfront’s automated system flags the project as "At Risk" if there is a delay in progress that could impact the project’s timeline. This "At Risk" condition acts as a warning to project managers and stakeholders that immediate attention is needed.
A team lead needs to regularly report on the adherence of budget and timeline of a group of projects.
What should the team lead use to organize these projects to allow them to be tracked together?
- A . Layout template
- B . Program
- C . Group
B
Explanation:
In Workfront, a "Program" is used to group related projects that share a common objective or need to be tracked together, such as adherence to budget and timeline. Programs allow for collective reporting on these projects, making it easier for team leads to monitor progress, manage resources, and report on key performance indicators (KPIs) across multiple projects.
A portfolio manager has inadvertently given too much access to all the projects in their portfolio to Program Manager A.
How does the portfolio manager rectify the situation to ensure that Program Manager A has Manage access only on their own program?
- A . Share the program with Program Manager A with Manage access and ensure the system administrator adjusts Program Manager A’s access level.
- B . Share the program with Program Manager A with Manage access and ensure Program Manager A understands they cannot manage the rest of the portfolio.
- C . Share the program with Program Manager A with Manage access and remove Program Manager A’s Manage access on the portfolio.
C
Explanation:
In Workfront, when adjusting user access, it’s important to ensure that Program Manager A only has the necessary level of access to their own program. To rectify the over-access issue, the portfolio manager must share the relevant program with Program Manager A with the correct Manage access and remove their broader Manage access to the portfolio. This restricts their control to only their specific program.
The marketing team should begin working on a task on September 23, complete it within 2 weeks and take approximately 10 hours over that time span to execute the deliverable.
Which task settings need to be configured to meet these requirements?
- A . The Task Constraint should be set to Must Start On with Planned Time set to 2 weeks and Duration set to 10 hours.
- B . The Task Constraint should be set to Must Start On with Planned Hours set to 10 hours and
Duration set to 2 weeks. - C . The Task Constraint should be set to Start Date of September 23 with Planned Hours set to 10 hours and Issue Duration set to 2 weeks.
B
Explanation:
In Workfront, setting the correct task constraint and planned hours ensures that the task starts on the intended date (September 23) and allows the team to track the time allocated (10 hours) over a 2-week duration. "Must Start On" ensures the task begins exactly on the planned start date.
A task was originally planned with a 10-day duration and 40 planned hours. The client needs it done in 3 days.
What task setting needs to change to allow 4 users to complete this in less than 3 days?
- A . Change the Task Duration Type to Effort Driven
- B . Change the Task Duration Type to Calculated Work
- C . Change the Task Constraint to Fixed Dates
- D . Change the Task Constraint to As Soon As Possible
B
Explanation:
When reducing the task duration and distributing the work among multiple users, changing the Task Duration Type to "Calculated Work" allows Workfront to automatically adjust the duration based on the number of assignees (in this case, 4 users). This will enable the task to be completed within the new shorter timeframe without adjusting the total planned hours.
A task owner has Time Off logged in Workfront for all of next week. The owner has a task that is
planned to start and is due while she is out.
What action should the task owner take?
- A . Set the task condition to At Risk.
- B . Update the Commit Date on the task.
- C . Work on the task and complete it in the given duration.
B
Explanation:
In Workfront, when a task owner is unavailable due to time off, they can update the Commit Date to reflect when they are available to work on the task. This prevents delays and ensures the task is completed within a revised timeline. The Commit Date feature is designed to accommodate personal
schedules and ensure tasks are accurately tracked without putting the task "At Risk" unnecessarily.
How would a project manager create a custom Workfront report to show information about issues logged to the projects they own?
- A . Visit the Dashboard page, create a new Issue report, and update the Issue Owner ID filter with their name, and group by project name.
- B . Visit the Reports page, create a new Project report, update the Project Owner ID filter with their name, and add a column for issues.
- C . Visit the Reports page, create a new Issue report, update the Project Owner ID filter with their name, and group by project name.
C
Explanation:
To create a custom report in Workfront that focuses on issues logged to projects, the project manager needs to create a new Issue report from the Reports page. By applying a filter based on the Project Owner ID and grouping the report by project name, they can track all the issues associated with the projects they own. This approach provides clear visibility into project-related issues.
A client has negotiated a discounted billing rate for video editing in a specific initiative.
How can the project manager override the default billing rate for the Video Editor within a project?
- A . Temporarily change the billing rate for the Video Editor in the Workfront system, and then reset it once the client has been billed.
- B . Add a new billing rate to all tasks that involve video editing.
- C . Add a new billing rate within the project.
C
Explanation:
In Workfront, billing rates can be customized for individual projects. To apply a negotiated rate for the Video Editor role within a specific initiative, the project manager can add a new billing rate at the project level. This ensures that the rate is applied only to tasks within the project and does not affect the default system-wide rate for other projects.
Executive stakeholders require both current metric reports and a weekly recap on a project.
How can both needs be met?
- A . Create a program-specific dashboard for the metrics and set up a weekly automated report to send.
- B . Create a program-specific dashboard for the metrics, then download a dashboard weekly to email to the stakeholder team.
- C . Create a program-specific dashboard for the metrics and add a calendar reminder for the team to review the report.
A
Explanation:
In Workfront, creating a program-specific dashboard allows for the presentation of real-time data to stakeholders. Additionally, automated reports can be set to send out weekly, meeting the requirement for a consistent recap. This automation reduces the manual effort of downloading and sending reports each week.
A project manager is asked to provide a list of all projects the Marketing Group is working on for Acme Company.
What steps should the project manager take to create a custom Workfront report with this information?
- A . Visit the Reports page, create a new Project report, and add filters for Company ID and Group ID.
- B . Visit the Reports page, create a new Project report, and add filters for Company ID and Owner ID.
- C . Visit the Reports page, create a new Project report, and add filters for Owner ID and Project Status.
A
Explanation:
To provide a list of all projects for a specific company (Acme) and group (Marketing), the correct approach is to filter by both Company ID and Group ID in the custom project report. This allows the project manager to isolate projects related to Acme Company that the Marketing Group is responsible for.